Finance and Administration Manager: Local NGO

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Finance and Administration Manager: Local NGO :

  • Harare
  • Full Time

Job Summary

Deadline: 27 December 2021

Duty station: Harare
Reporting to: Director

A local NGO whose mission is to facilitate the development and application of innovative approaches to improve rural livelihoods, resilience and sustainable natural resources management is seeking a suitably qualified and experienced applicant to fill the position of Finance and Administration Manager.

Position summary
The Finance and Administration Manager is responsible for establishing and managing efficient and effective finance and administrative systems for the organisation. He/she will also be responsible for maintaining proper Financial Management and Controls in safeguarding Financial and Material Resources of the organisation. He/she will ensure effective financial management and reporting, through preparation of up to date and accurate financial reports / statements for use in decision making by the Director and extrapolation of trends for planning purposes.

Duties and Responsibilities

Together with the Director develop annual Finance and Administration plans which are consistent with the organisation’s vision, values and donor contracted deliverables; Together with the Director develop, manage and control annual budgets in line with planned activities and the organisation’s strategy for approval by the board; Maintain books of accounts using the recommended computerized accounting system and provide technical support services to other staff in its implementation; Ensure timely disbursement and effective deployment of funds as requested in liaison with the Director for budget compliance purposes and effective service delivery by the project teams; Undertake timeous production of financial reports for donors in liaison with the Director to ensure that reports are produced on time in line with the standards and specifications set by the donor / guidance of the Director; Prepare for and facilitate external audits in undertaking their work to ensure accurate and timely production of audit reports for accountability, sound corporate governance and effective risk management; Preparation of annual accounts for auditing purposes in liaison with the Director; Ensure monthly finance reports are properly done and submitted to management and the board on a timely basis; Compile, update and / or review policies, procedures and manuals on Procurement, Accounting, Finance & Administration; Monitoring internal financial and administrative controls; Ensure that monthly bank reconciliations are done on time; Regular review of the organisation’s fixed asset register; Monthly review and approval of payroll reports and payments; Ensure proper management of stocks; Perform internal audit whenever necessary and at least once a year; Oversee preparation of organisation budgets; Prepare project budgets during the proposal development stage and ensure that all planned activities are budgeted for; Ensure that staff understand and comply with contractual project spending in line with donor(s) specifications; Monitor implementation of programme budgets; Recommend the best investment strategies for the organization’s excess funds in order to preserve value and generate other revenue for the organization; Exercise vigilance in the management and monitoring of cash flows in order to maintain the right levels of liquidity, prevent bankruptcy and underutilization of surplus funds; Provide financial guidance and advice to Management and program staff to ensure greater financial prudence and decision making; Motivate junior staff and ensure development in line with the policies of the organization; Supervision and staff development; Participation in formulation, implementation and evaluation of the organisation’s financial strategies; Coordination of financial information within the organisation; Establish and implement Human Resource Policy; Ensure the organisation is fully compliant with all statutory requirements; Ensure payroll records are done within the statutory requirements and necessary deductions effected and remitted to statutory bodies on time; Ensure that human resource practices are compliant with labour laws.

Qualifications and Experience

A degree in Accounting plus a professional accounting qualification such as CIS, ACCA, CIMA or equivalent; A post graduate qualification is desirable; A minimum of 8 years’ experience in a similar strategic management role; Knowledge of International Financial Reporting Standards, Control standards and Risk management techniques and the reporting requirements of major international grant donors; Knowledge of the NGO sector and the financial management issues specific to the sector.

Skills and experience
Excellent communication skills; High numeracy and sound technical skills; Problem-solving and strong analytical skills; Strong attention to detail; Good time management skills and the ability to prioritise; Able to work as part of a team and to build strong working relationships; Have capacity to make quick but rational decisions; Potential to lead and motivate others; Knowledge of Accounting Packages and experience in the use of Pastel Accounting Software; Good exposure in labour laws and Statutory Instruments related to accounting; Demonstrated competence in fundraising and donor relations.

How to Apply

To apply
Please send your application cover letter and CV (max 3 pages) to the email address [email protected] clearly marked Finance and Admin Manager in the subject line. Only shortlisted candidates will be contacted.

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