Displacement Tracking Matrix (DTM) Assistant – IOM

Deadline: 30 June 2020

Duration: 3 months with possibility of extension
Duty Station: Harare, Zimbabwe
Classification: General Service Staff, UG
Type of Appointment: Special Short Term Ungraded,, 3 months with possibility of extension
Estimated Start Date: As soon as possible
Reference Number: CFA2020/008

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Programmes, the Displacement Tracking Matrix (DTM) Assistant will be responsible for overseeing all aspects of the Information Management requirements to the implementation of the DTM..

Core Functions / Responsibilities
Plan, design, and implement the integrated mechanism for data gathering and information management across all activities to ensure accurate and reliable data is collected, stored, and submitted in a timely manner to be further processed; Ensure that the implementation of the information management systems and application adhere to Information Technology and Communication (ITC) Policies and Standards; Support the effective DTM projects implementation; ensure regular monitoring as per agreed timelines; prepare project status and progress reports; Ensure the effective use of the designated information system, including DTM portal and application tools, and other databases to manage the implementation of information management mechanism; Support in the supervision of data collection processes and the overall data management activities including encoding, storing, and transferring data as well as processing, and support to the analysis of the collected data and information locally; Ensure timely preparation and generation of local level information products, and support on information sharing and dissemination to all relevant channels; Develop and conduct training modules for the stakeholders as required for the implementation of information management mechanism to ensure smooth roll out; Develop and conduct training modules for the stakeholders as required for the implementation of information management mechanism to ensure smooth roll out; Coordinate the development and enhancement of the integrated, methodology for data collection and information packing as required and needed by programmes; Perform such other duties as may be assigned assigned

Education, experience and competencies
University degree in Information Management, Computer Science, Media or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; Experience in Information Management, emergency humanitarian operations; management and coordination of information flows, data management including collection, storing, processing, and analysing data to generate information products; In-depth knowledge of the latest technological developments in information technology and information system; Demonstrated ability for leadership in the context of partnership building and consensual decision-making; Proven skills to analyse statistical information; Ability to formulate IM-related technical requirements and Operating Procedures; Ability to translate planning-specifications into technical briefs for data capture and analysis and vice versa; Ability to compile and holistically analyse diverse datasets; Experience with handling confidential data; Demonstrated team-building and information management skills; Demonstrated understanding of different data collection methodologies; Knowledge and understanding of relational data theory; Experience in advanced data visualization and information design skills; Computer literate in MS office applications – Word, Excel, Outlook and Database applications.

Proficiency in written and spoken English.

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible; Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct; Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators; Accountability – takes responsibility for action and manages constructive criticisms; Client Orientation – works effectively well with client and stakeholders; Continuous Learning – promotes continuous learning for self and others; Communication– listens and communicates clearly, adapting delivery to the audience; Creativity and Initiative – actively seeks new ways of improving programmes or services; Performance Management – identify ways and implement actions to improve performance of self and others; Organizing – plans work, anticipates risks, and sets goals within area of responsibility; Professionalism – displays mastery of subject matter; Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation; Technological Awareness – displays awareness of relevant technological solutions.


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