Purchasing Assistant


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Description :

Description Du Poste


As Purchasing Assistant you will be responsible for the following activities :


Sourcing of Goods and services

Obtaining quotations from reputable suppliers, evaluating quotations and negotiating for purchase discounts and payment terms.

Approving purchase requisitions in Optima, ensuring that correct material codes have been picked and that quotations from approved suppliers are attached.

Ensure a minimum of 3 suppliers on each supplier panel in the approved Suppliers’ List to ensure the company obtains goods/services at competitive prices.


Supplier List Management

Preparing annual approved suppliers’ list.

Updating the supplier master data (Banking details changes, main contact changes)

Blocking suppliers that have not been used for over 12 months.

Compile supplier information to be input by Debtors section in SAP (creating and updating).

Conduct annual supplier visits and evaluations as required.

Provide Optima end-user support


Purchasing Reports and Managing Purchasing Tools

Produce and distribute daily outstanding purchase order reports (ME2N)

Quarterly updating purchasing savings in AGORA

Produce quarterly priority accounting reports, quarterly purchasing dashboard report.

Launching tenders (via ARIBA e-Sourcing Tendering tool), analysis and presenting award recommendations to the Tender Committee

Follow up on open purchase orders to ensure on-time delivery of materials and services.

Provide Optima end-user support


Mutual Support and segregation of duties

Creating customer accounts in SAP

Assisting users in completing Anti-corruption due diligence


Contexte et Environnement


Scope

  • Coordinates purchases of goods and services for the subsidiary ensuring they are acquired within set time frames, at the most competitive rates and from approved suppliers
  • Reporting on purchasing activities - AGORA Quarterly report before as per Head Office deadlines

HSE

  • Reporting two near misses / anomalies and station visits/use of stop card, two safety tours for a contractor performing high risk activity at a Total Site and two safety tours for a Plant/Depot including a safe to load check.

Integrity

  • HSEQ and Integrity performance of the team and dissemination of Total best practices with department stakeholders, commit to encouraging the application of the Code of Conduct, adopting its principles of integrity and ways to prevent corruption.


To apply

TO APPLY CLICK HERE

In as much as we take effort and due diligence to confirm the authenticity of the vacancies we post here for jobs in , at this moment, our methods are…
In as much as we take effort and due diligence to confirm the authenticity of the vacancies we post here for jobs in , at this moment, our methods are…
In as much as we take effort and due diligence to confirm the authenticity of the vacancies we post here for jobs in , at this moment, our methods are…