Senior Executive Business Administrator – CFO (East Coast)

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Description :

Executive Business Administrators at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Expensify, Zoom and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating executive needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and have a deep love of logistics and ability to thrive in a dynamic start-up environment. In this role you will support, and report to, the Chief Financial Officer.

What You'll Do In This Role

Manage complex calendar including vetting, prioritizing and providing recommendations

Manage projects, internal and external meetings and large-scale events from budget planning through logistical coordination

Support members of our Executive Group E-Group or All-Direct Leadership across various time-zones

Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones. Ensure Executive is preppared for every meeting

Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization

Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary

Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout

Plan events such as team off-sites, team building activities and company kick-offs as needed

Draft internal and external communications on behalf of Executive

Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires

Manage Executives email inbox including drafting internal and external communications on behalf of Executive

Compile receipts to submit timely and accurate expense reports on a monthly basis

Schedules, live streams and moderates Group Conversations

Provide coverage for other Sr. E-Group EBA's

Run and lead special projects upon request

Must be able to work flexible hours to support international business meetings and some travel is required in most roles

Other duties as assigned in support of the business (ad hoc tasks)

We're looking for

Minimum 7 years supporting a C-Level Executive(s) as an executive business partner or Sr. EA at a quickly-scaling company

Bachelor's’ Degree preferred. High school diploma or general education degree (GED) required

Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges with superb attention to detail

Extensive technical skills with Google Workspace, Zoom, Slack and Expensify among other tools

Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them

Proven leadership skills and demonstrates “one team” mindset; able to lead other EBA’s and partner well across GitLab

Experience with event planning & coordination to include support for large meetings, off-sites and company events

Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment

Approachable and effective communicator across various communication channels and with all levels of the organization

Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)

Experience in a start-up environment preferred

Experience working remotely preferred

A passion for GitLab

A sincere willingness to help out

Also, we know it’s tough, but please try to avoid the confidence gap . You don’t have to match all the listed requirements exactly to be considered for this role.


Country Hiring Guidelines

GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

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