Project Accountant | ORAP

JOB TITLE:                                            Project Accountant

LOCATION:                                          Bulawayo

CONTRACT TYPE:                              Fixed Term

 

Organisational Background

The Organisation of Rural Associations for Progress (ORAP) is a leading local NGO involved in development and relief (emergency) work in rural communities in Matabeleland North, Matabeleland South and Midlands provinces. It exists to fight all forms of poverty among the rural and urban grassroots communities of disadvantaged women, men and youth through the empowerment of people by facilitating their development in their diverse cultural contexts.

Project Summary

The vacancy for the upcoming USAID funded  Amalima Loko.  The project seeks to improve food security through increased food access and sustainable watershed management. Its purposes are P1: Enhanced and inclusive local ownership over food security and resilience planning and development, P2: Watershed management improved, P3: Adaptive and absorptive capacity improved.

 

Major Duties/Responsibilities include:-

 

Financial Reporting

  • Preparing and submitting timely, accurate and complete grants financial reports to internal and external users/donors
  • Preparing analysis of grant expenditure for management action to help in monitoring the burn rate of various grants
  • Ensuring grants/projects reports are discussed with the project team within the required time schedule
  • Reviewing and where necessary provide appropriate expense codes for accurate posting of expenses
  • Supporting and participate in year- end processes
  • Attending program technical meetings and give feedback and updates on financial aspect of the assigned grants/Projects

Budget Monitoring & Funds Monitoring

  • Ensuring high quality standards are maintained in budget development in co-ordination with program personnel
  • Assisting Program in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the program matches to the budget
  • Reconciling timesheets with payroll for the project staff under grants
  • Ensuring donor regulations are adhered to for the assigned projects
  • Supporting and coordinate grants end closure processes
  • Ensuring strict adherence to the approved budgets
  • Ensuring funds are available for smooth running of program activities
  • Preparing and submit accurate funding requests to donors on a timely basis.
  • Ensuring grants activities strictly stick to approved budgets with no cost overruns

Oversee processing of payments

  • Ensuring accuracy of accounting records by reviewing and posting accounting entries prepared by Accounts Clerks for assets and liability accounts
  • Substantiating financial transactions by reviewing accounting documents before recommending for payment

Maintaining accounting controls by enforcing and recommending changes to policies and procedures

 

Cash and Ledger management and control

  • Preparing Amalima Loko cash flow forecasts and disbursement requests.
  • Ensure the target low is maintained by reviewing daily cash balances and keeping optimum cash flow for Amalima Loko priorities for the month.
  • Reviewing all journals prepared by Accounts staff for accuracy and completeness.
  • Tracking and ensuring accurate, complete and timely submission of statutory payments to relevant bodies/institutions monthly

 

Risk & Audit Management support

  • Facilitating Audits by developing audit schedules and providing necessary documents and information
  • Maintaining custody and security of all finance documentation according to ORAP standards and donor policies
  • Taking lead in Grants/project donor spot checks
  • Coordinating Grants/Projects external Audits
  • Ensuring any Audit recommendation affecting area of responsibility are cleared within 90days after issuance of audit report (both internal & external)
  • Playing active role in maintenance of internal controls by ensuring laid down procedures are followed and Zero tolerance to Fraud is adhered to
  • Ensuring all financial documents are filed and files are available for audit. This would include financial records and contract agreements
  • Working with auditors to retrieve the sampled documents from files.
  • Assisting auditors to receive required information from other departments, for example procurement, Human Resources and Finance Office during audit
  • Contributing to acceptable and timely audit reports through provision of required feedbacks during the audit processes
  • Ensuring good storage of financial reports and records in line with the ORAP and donor requirements

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Education: A bachelor’s degree in Accounting or Finance
  • Experience: Minimum of 7 years’ experience in Finance and Accounting
  • Experience managing statutory and donor audits
  • At least 5 years’ experience working in the NGO sector dealing with multiple donor funds and meeting different donor reporting requirements
  • Demonstrated high proficiency levels of computerized accounting systems
  • Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time

Additional work experience required as a minimum qualification for this position

  • Demonstrated skill in financial analysis and problem solving
  • Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken English
  • Ability to create and maintain finance systems and filing
  • Able to prioritize own and others work to meet tight work deadlines
  • Certified Chartered Accountant : Member of ICAM, ACCA or CPA or CMA
  • Excellent Computer skills
  • Excellent analytical skills
  • Good planning and organizational skills
  • Ability to maintain effective working relationships with all levels of staff and public

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