Associate Director, Finance and Operations (Mutare): FHI 360
Deadline: 28 September 2021
About FHI 360
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.
Duties and Responsibilities
Working under the supervision of the Chief of Party (COP), the Associate Director-Finance and Operations’ primary role is to manage, administer and direct the control of budgets and provide administrative oversight for the Project. S/he will manage the activities of the project’s finance and operations staff. S/he will be responsible for reviewing and approving recommendations for financial planning and control, providing relevant fiscal information to the Project Senior Management Team (SMT). S/he will manage internal financial audits and develop a formal reporting system to communicate results of audit activities to senior management, USAID and any regulatory compliance agencies. S/he will provide leadership and technical guidance for compliance with funder rules and regulations, FHI 360 policies and any applicable local legislation. S/he will oversee the selection, professional development and evaluation of assigned personnel to ensure the efficient performance of the function.
Duties and Responsibilities:
Serves as the Finance and Operations Team Lead for the project.
Manages the operational functions of the finance and operations department to ensure compliance and efficiency of the project.
Reviews and analyzes monthly financial reports including budget forecasts to ensure they are accurate.
Performs monthly budget variance analysis to ensure the project spends within budget and makes recommendations on pipeline spending.
Provides recommendations and consults with senior management on financial projects and compliance reviews for the project office.
Develops and implements process improvement plans for project to ensure effective financial controls and operational procedures.
Participates in and provides guidance on annual budget planning, financial reporting, financial audits/compliance reviews and assessments.
Analyzes the financial and accounting transactions and ensures that they are in compliance with the U.S government rules and regulations as well as FHI 360 policies and procedures.
Builds and trains project staff on funder rules and regulations, FHI 360 financial and administrative policies and procedures, GAAP practices, sub-award management and monitoring as well as partner relationships.
Maintains, reconciles and analyzes all the financial accounts.
Provides oversight over sub-award management from pre-award to closeout including training of FHI 360 and sub-recipient staff on financial management issues.
Involved in the preparation and review of cost proposal budgets for new grant applications.
Works closely with the COP to analyze financial and operational issues and resolve them.
Provides guidance to the HR and Administration teams on policy and regulatory issues to ensure compliance.
Periodically reviews financial management policies and procedures to incorporate any changes.
Performs other related duties as may be assigned from time to time.
Qualifications and Experience
Qualifications and experience
Bachelor's Degree in Accounting, Finance, Business Administration or its equivalent. MSc. /MA/M. Com degree in Accounting, Finance, Business Administration, or its recognized equivalent will be an added advantage. CA/CPA/ACCA or any other relevant professional accounting qualification. Minimum of 8 years’ financial management experience, with 5 years in a supervisory role. Articulate, professional and able to communicate in a clear, positive manner with various stakeholders and staff. Ability to read, write and speak fluent English, fluent in a host country language. Prior work experience in a non-governmental organization (NGO). Familiarity with U.S. government grants rules and regulations will be required.
How to Apply
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