Controls Lead Zimbabwe

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Controls Lead Zimbabwe :


  • Harare
  • Full Time

Job Summary

Rationale / Purpose of Role

Responsible for the improvement of total business processes and ensure SAP compliance in (Procure to Pay) PTP, RTR (Record to Report), OTC (Order to Cash) & Make To Deliver (MTD)
Responsible to ensure a satisfactory control environment within the business
Leads the Sarbanes Oxley Audit and compliance for Unilever Zimbabwe

Duties and Responsibilities

Major Accountabilities

Provide an independent view on the health of the business internal control environment. This implies conducted internal audits and reviews
Support the Internal Audit Team in completing annual Global Controls Framework (GCF) obligations and maintaining a satisfactory controls environment.
Drive the sustainable process improvement within the business
Drive the completion of functional controls checklist
Support Internal Audit team
Key Tasks and Responsibilities

Identify areas where lack of clarity over procedures is causing business or finance operational problems and ensure that more robust procedures are put in place
Co-ordinate the implementation within the business of new policies, procedures or controls pertaining to authority and limits as well as access security/master data
Drive PTP, RTR, OTC & MTD processes compliance and PTP,RTR,OTC & MTD front-end process improvement
Liaise with IBM and CapGemini support teams regarding issues which cannot be resolved by business and any global initiatives
Where appropriate, participate in reviewing business cases in market/business impact analysis and assessments
Ensure any new materials and processes around Finance are created as per Global Unilever guidelines
In the event of Finance system changes, support the Design Authority in identifying and assessing gaps between legacy processes and global processes (raising Minor Enhancements & Process Change Requests after go live)
Deploy rollout of PTP, RTR, MTD & OTC process changes, disaster Recovery and Business Continuity Plans
Tight control on security and master data
Ensure continually improving customer service through process improvement
Work closely with the Cluster team to ensure process designs can effectively support the business in the relevant process area and where necessary seek improvement
Assist in pulling out ad hoc reports to assist business in decision making and performance assessment
Preparation of functional process documentation for Training
Ensure implementation of audit recommendations as far as RTR,PTP, SC & OTC systems are concerned
Business Continuity Plans for PTP, RTR, SC &OTC.
Risk Management & Internal Controls

Conduct regular spot checks
Conduct monthly review of all functional checklist
Prepare audit plans for all internal controls (including business policies review)
Prepare audit working paper/testing template for all processes under review
Carry out field review of control evidences/ back up, documentation and run internal reports.
Track implementation of internal/ external audit recommendations and risk foot prints actions follow up.
Support the NFD on delivery of the Governance meetings & review of Business, Compliance & Fraud risks.
Internal Assurance

Provide support in monitoring timely and appropriate implementation of internal audit, external audit, spot checks etc. Actions and reports progress to the NFD
Champion FD & Functional checklists through monthly review of backups and documents and reporting on findings
Conduct and drive internal assurance activities (spot checks, audits) in accordance with the annual plan
KPIs

RTR

Successful Daily Upload of MT940
0% Reconciliation statements with reconciling items older than 30days
Zero journal request rejected by Shared Service centre
90% payment to terms for intercompany balances
100% Reconciliation statements approved by WD 25
Complete and issue accurate and timely monthly and quarterly management report submission to Central Finance according to closing timetable.
PTP

% of time, in full with no error deliveries
% of matched invoices, first time
Scan received invoices within 24h
PTP Customer queries are solved within 48H
All goods are received within 24h of delivery
Unpack/unblock invoices within 5days
% Payments to Term
T&E Customer queries are resolved within 48Hrs
% Urgent Payments
T&E users retire Claims within 10 days
OTC

CCFOT (Customer Case Fill On-Time) %
Orders blocked for Billing as % of Monthly Orders (%)
Zero Past Due Sales Orders > 1 day old
100% Accurate and timely reconciliations done monthly by WD 3
% of reversals compared to standard transactions
Timely Rebate settlement by WD 15
100% Free issues transactions are timely reconciled by WD 5
Gross Overdue Invoices greater than 90 days (Value)
Total value of claims open (Current Year)
Total value of claims open (Prior Year)

Qualifications and Experience

Experience / Capabilities Necessary:

Accounting Degree
Professional Accounting Qualification an added advantage (CIMA, ACCA, CA)
Minimum 3 years process improvement or controls experience with proven integrity
Ability to take commercial insights and translate into the Organisation & People Agenda including good customer service
Proven ability to facilitate, persuade, influence and build credibility with all levels and all functions
Analytical, interpretative and decision-making skills
Excellent coaching and relationship building skills
Sound IT knowledge in the use of outlook (Excel, vision, word and PowerPoint)
Working knowledge in ERP
Good communication and presentation skills

How to Apply

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