Grants and Compliance Manager

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Grants and Compliance Manager :

  • Harare
  • Full Time

Job Summary

Position Summary

The Grants and Compliance Manager will be responsible for grants, compliance, governance, and risk management issues. He/she will manage and provide an in-house compliance service to OPHID and all its grants, awards and Sub-recipients that effectively support management and staff in their duty to comply with funder rules and regulations, statutory laws, contractual obligations and internal policies and procedures to ensure high levels of accountability and to prevent illegal, unethical and improper conduct.

Duties and Responsibilities

Key Responsibilities

•To support OPHID, its grants, awards, and sub-recipients to develop and maintain institutional capacity to implement programs in an adequate control environment.

•Participate in strategic planning, developing grants and awards budgets and responding to requests for proposals.

•Lead and support the timely development, review, and approval of amendments to awards and sub-agreements ensuring adherence to statutory, applicable rules and regulations, funder and OPHID requirements.

•Take the lead in planning, implementing, and monitoring timely award, grant or contract close-out.

•Engage both finance and program staff well in advance of closure deadlines and advise on issues related to asset and staffing disposition and reporting.

•Review current and prospective agreements for compliance with the law of contract, OPHID requirements and the law of Zimbabwe.

•Evaluate and make recommendations on how to improve the effectiveness and efficiency of governance, risk management and internal control processes.

•Monitor and review regulatory, legislative, and operational changes, and subsequently offer advice in the development, review and modification of relevant policies and procedures.

•Coordinate any investigation and maintain an investigation log showing all reported suspicions, including those dismissed as minor or otherwise not investigated and details of actions taken, and conclusions reached. Initiate proactive investigations.

•Review, communicate and monitor the efficiency and effectiveness of business processes and related controls.

•Review compliance with funder Rules and Regulations, statutory requirements and other applicable rules and regulations considering fraud and corruption red flags and risk factors.

•Provide recommendations on how to rectify any identified issues on compliance.

•Lead the review and implementation of the OPHID Sub-recipient Management and Monitoring Policy and ensure that action plans are developed to address gaps and identified weaknesses. Support management to ensure timely closure of audit recommendations for OPHID and sub-recipients.

•Serve as the principal point of contact on grants management and compliance issues for OPHID and sub-recipients.

•Support the audit process by ensuring that external audits are compliant with funder and applicable statutory requirements.

•Assist OPHID and its sub-recipients to put in place measures to ensure that the board, management and staff are provided with information and training they require in order to understand funder guidelines, compliance issues, statutory requirements and organizational policies and procedures.

•Support with ethics, compliance and anti-fraud awareness initiatives and facilitate sharing of best practices within the consortium to ensure effective and efficient utilisation of resources.

Qualifications and Experience

Person Specification

•A degree in Accounting AND Full Professional Qualification in Accounting such as CIS, ACCA, CIMA or CA

•A Master’s degree in any of the following disciplines: Business Administration and Management, Finance, Accounting or related field is an added advantage.

•At least five years’ experience in auditing or as a Grants and Compliance Officer of USAID grants.

•A detailed knowledge of contracting process and systems is a requirement.

•Knowledge of USAID and other funders’ rules and regulations and extensive knowledge of the various applicable Zimbabwe laws and regulations is required.

How to Apply

To apply

Step 1: Click View More Information Button to complete the Application Form.

Step 2: Submit your cv and application letter via email to: [email protected] clearly indicating the position you are applying for on the subject of the email.

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