PROCUREMENT CLERK X 2 wanted at Grain Marketing Board

VACANT POSITION: PROCUREMENT CLERK X 2

Applications are invited from suitably qualified and experienced personnel to fill the above- mentioned position. The incumbents will report to the Procurement Officer and will be based at Head Office.

MINIMUM QUALIFICATIONS

  • 5‘O’ level subjects including English Language and Mathematics / Principles of Accounts.
  • National Diploma in Purchasing and Supply or equivalent.
  • Chartered Institute Certificate of Procurement will be an added advantage.
  • At least one year experience in a similar position.

CORE COMPETENCIES

  • Negotiation skills.
  • Relationship management skills.
  • Analytical skills.
  • Professionalism and Results skills.
  • Self driven and business acumen.

SUMMARY OF DUTIES

  • Receives authorized purchase requisitions and log them into the procurement document movement control sheet.
  • Identifies and recommends potential suppliers to the Procurement Officer.
  • Sends Request for Quotations (RFQ) to approved suppliers.
  • Opens Quotations/ Tender box at the expiry of advertised periods.
  • Generates purchase orders based on lowest bidder to specifications.
  • Sends purchase orders and or supply contracts for authorization.
  • Ensures that all duly signed purchase orders are sent to the suppliers on time.
  • Expediting of deliveries.
  • Attaches purchase order accounts copy to supplier invoice and Goods Received Voucher (GRV) and submit to Creditors section for payments.
  • Compiles procurement report weekly, monthly and quarterly.
  • Adheres to and ensures adherence to safety, health and environment regulations and standard procedures.
  • Performs any other work related duties as assigned by the Superior.

 

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