Procurement Manager :
- Full Time
Our Client, based in Harare, Zimbabwe, and a leader in the Tourism industry, is looking to appoint an experienced Procurement Manager. Zimbabwean citizens only, may apply. Foreign applicants will NOT be considered due to work permit restrictions.
Procurement is an exciting and critical function for our Client to facilitate their operations team to deliver a truly authentic African safari experience. A procurement manager’s most important task is to build, train and nurture a strong procurement team. As a manager it is critical to give guidance and positive support to your team without individually getting pulled into buying adjudications. A procurement manager should have a “solution based” mindset when presenting challenges to the team and Zimbabwe General Manager. It is imperative the procurement manager understands the types of goods the Client’s operations require. There should be an open and honest dialogue with Camp Managers and the Country Manager on the suitability of goods ordered on a continuous basis. Judgement is required in selecting the right product with the right supplier. Should there be any situation where you require assistance or guidance, the senior management team is ready to assist.
Start date ASAP
· Salary will be paid in USD.
· Salary Negotiable.
· Medical Aid.
· Permanent position.
The candidate will be based in Harare, Zimbabwe.
Duties and Responsibilities
1. Overseeing the procurement of goods locally & abroad.
2. Planning, organizing & controlling of all procurement functions.
3. Coordinating the shipping / importing of goods from abroad.
4. Controlling of workflows for a procurement team of five.
5. Leading & providing guidance to the procurement team.
6. Building mutually beneficial relationships with suppliers.
7. Ensuring adherence to Budgets.
8. Coordinating receiving of Stocks and re-distribution.
• · Give guidance to the procurement team on how to adjudicate which suppliers are chosen for a particular purchase order. This can be complex in Zimbabwe and the following considerations (adjudication scorecard) should always be taken into account:
o Availability of goods
o Quantity of goods already in stock (including camps)
o Cost/price of goods
o Lead time of goods
o Quality of goods
o Shelf-life of goods (durability in stores and in camps)
o Reliability of suppliers (strength of relationship)
o Warranty (where appropriate) and support service
• · Develop and maintain a daily routine for your procurement team, one which ensures the following critical activities are kept up to date;
o Follow up on outstanding purchase orders.
o Follow up on outstanding request for quotations for goods required by the camps.
o Regular communication with camps.
• · Set up a daily or weekly meetings with your procurement team to obtain feedback of their progress and assist with any challenges they have.
• · Ensure your team thoroughly inspects all goods received into the warehouse against supplier documents, customs documents, delivery notes or any other document which confirms goods received.
• · In the event goods received from a supplier do not match the purchase order, immediate feedback is required to inform the supplier of the shortages, damages, incorrect items, or any other inconsistencies.
• · Ensure once purchases are captured into Vend, the supporting documentation is sent to finance who will in turn check the accuracy of the items captured in Vend and will then capture the invoice in the accounting software.
• · Hold regular meetings with the Zimbabwe General Manager providing feedback on;
o Cost trends
o Logistics challenges (delays of good in transit)
o Availability challenges
o Stock holdings of old , or slow-moving stock (before expiry)
· Maintain and develop good commercial relationships with both local and external suppliers.
· For goods despatched from the Harare warehouse ensure a transfer document (printed from Vend) accompanies the goods packed, to allow accurate checking of goods being received in camp.
· Ensure the stock in the Msasa warehouse is safely secured and regular stock counts are conducted. (If required, other finance team members can assist).
· Use of bar code scanners is obligatory for all goods received into and goods issued out of the warehouse.
Qualifications and Experience
1. Knowledge of importing goods, procurement policies.
2. Skills to negotiate, lead and advise.
3. Have the ability to solve, manage a budget and negotiate.
4. A Leader able to enforce high standards.
5. Able to implement, maintain and manage systems.
· 4 years’ experience.
· Certificate Level.
· Member of the Chartered Institute of Procurement & Supply (CIPS) a plus.
· Must have knowledge of MS Office and Vend.
How to Apply
Apply online, visit the website below.
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