Program Assistant – Zimbabwe Health Interventions (ZHI)

Deadline: 12 February 2021
Location: Harare
Type of contract:

About

under the Zimbabwe Deeds Registries Act (Chapter 20:05). ZHI’s mission is to develop and deliver innovative and sustainable high impact integrated health interventions with local communities while working with and strengthening existing institutions.

Basic function

The will provide administrative support to the ZHCT Technical Director and the technical team focusing on organizing and maintaining calendars, ensuring prompt and orderly communications, filing, and tracking important documents, providing logistics support for all procurements including tracking progress of procurement as well as providing support for budget management. S/he will also be expected to support the technical team to coordinate program activities, events, meetings, and meetings management i.e., development of agenda, meeting reports, minutes, requisitions for venue, procurements, transport etc. This position will facilitate communication and effective liaison between the ZHCT project leadership, the ZHCT Technical Team and the District Teams tor the efficient implementation of the ZHCT project.

Job description

Provide administrative support to the ZHCT Technical Director and the technical team on organizing and maintaining calendars, ensuring prompt and orderly communications, filing, and tracking important documents, as well as provide support for budget management; Provide administrative support to the TD in setting up meetings and meetings management i.e. development of agenda, meeting reports, minutes, requisitions for venue, procurements, transport as well as providing support for follow-up of action items; Provide administrative support to the ZHCT technical team on logistics, procurements including tracking of procurements, delivery, and distribution of commodities;Support the TD to coordinate and track the ZHCT close out activities; Ensure that all ZHCT platforms in preparation for closeout; Maintain close communication with all parts of the project to appropriately advise the TD of important issues within the project; Maintain the ZHCT technical team calendar of events, meetings including outside meetings; Support the technical team to coordinate program activities, events, meetings and meetings management i.e. development of agenda, meeting reports, minutes, requisitions for venue, procurements, transport etc;Provide financial management support to the TD and technical team including review of requests from the districts, budgeting, and budget management;Performs any other duties as assigned.

Knowledge, skills and abilities

Experience in supporting senior management and HIV/health programs/teams; Knowledge of USAID, donor organizations. and applications such as MS Word, Excel, PowerPoint; Ability to manage tight deadlines and deliver high quality work with minimal supervision.

Qualifications

Bachelor’s degree in health systems, international NGOs preferred; Demonstrated success in multicultural environments is required.
To apply
Get a detailed job description and instructions on how to apply here
Applications received outside the stated channels will be disqualified. Only shortlisted candidates will be contacted.
During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, color, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap, or financial ability.

 

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