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  • Full Time

Job Summary

The position has been created to enhance the support provided by the department through matching acquittals to travel authorisations, checking the accuracy of supplier invoices, performing account reconciliations, collation of information for drawdown requests, preparing monthly asset and inventory reports and capturing batches into the accounting software.

Duties and Responsibilities

Assist in preparing of cash flow forecasts and fund requests in line with activity plans; Receive and review project activity requests and ensure that they are approved and processed on time; Timely review, follow up and reconciliation of cash and travel advances for staff with valid documentation supported within stipulated period; Maintain accounting records to ensure the availability of adequate supporting documents for transactions in compliance with policies and procedures, donor rules and other applicable guidelines; Assist in preparation of periodic (monthly, quarterly and annual) financial reports for the project and donors; Undertake proper filling of finance and office documentation including vouchers and ensure safe keeping at all times; Ensure that inventory records, requests and deliveries are appropriately processed and maintained; Assist in preparation of the VAT schedules for review; Prepare payment vouchers in compliance with the provisions of policies and procedures and submit to the accountant for review; Issue receipts based on the approved schedule of inflows and record the receipt numbers on the appropriate documents; Assist the Accountant to respond to enquiries from employees on issues pertaining to acquittals as delegated; Sending of payment confirmation to vendors and following up on invoices and receipts; Participate in special projects and assignments as required; Tracks and follows up staff travel acquittals and reconciles them month; Process the petty cash for the office and administer petty cash disbursements.

Qualifications and Experience

Degree in Accounting or its recognized equivalent; 1 to 3 years of relevant post qualification experience; Membership /significant progress towards ACCA, CIMA, ICSA,CA or any other relevant professional qualification will be an added advantage; Ability to review data, identify & adjust discrepancies; Knowledge of MS Office; Knowledge of accounting software; Organizational and multitasking abilities; Excellent verbal and written communication skills; Reliability and strong work ethics; Ability to solve problems.

How to Apply


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