Human Resources & Administrative Officer (CNFA)
- Number of Vacancy: 1
- Category: Human Resources
- Job Level: Mid Level
- Working Hours: 0
- Years of Experience 5
- Salary Range: $-
- Job Location: Bulawayo
- Preferred Age: 0 (years)
- Required Education: Degree
- Vacancy Nature: Fixed Term Contract
CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods in the developing world through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. Amalima Loko is a new USAID-funded 5-year program implemented by CNFA and 5 partner organizations which applies community-driven approaches to improve food security, nutrition, and natural resource management in over 80 communal wards in Matabeland North. Position Summary The Human Resources & Administrative Officer will be responsible for providing support in various human resources and administrative functions. S/he must be able to multi-task and communicate effectively with the entire team. This position reports to the Operations/Safety & Security Manager. Location – Bulawayo Responsibilities Keep personnel records and update personnel data system Support the development and implementation of HR initiatives and systems Be actively involved in recruitment processes Posting position advertisements in local papers and social media platforms Assist in performance management processes Knowledge of USAID rules and regulations Support the management of disciplinary and grievance issues Assist to review employment and working conditions to ensure legal compliance Responsible for payroll processing Following on updates from ZIMRA, NSSA and NEC Assist with analysing timesheets register every month to ensure that all timesheets are filed accurately each month Assist with organising general staff meetings and workshops Update employee records, i.e. employment contract, job descriptions and policy documents before starting work Preparation of independent contract hire forms Ensuring that all new employees are properly oriented Co-ordinate and process pre- employment medical aid registration and update medical aid account Ensuring that the hire request forms are signed and approved before the contractor starts work Preparation of independent contractor contracts and dispatching them after review by Operations/Safety & Security Manager Request for payments for independent contractors Knowledge of HR functions (pay & benefits, recruitment, training & development) Understanding labour laws and disciplinary procedures Maintain leave schedule Record exit interviews Maintain audit ready files Safety Health and Environment Requirements Observing all regulations concerning Safety, Health and Environment and take reasonable care of the Safety & Health of self and others who may be affected by one’s actions or omissions Co-operating actively with Managers, Supervisors, and all staff in implementing all relevant Health and Safety programs Reporting all near misses, incidents, potential hazards, dangerous practices, and occurrences to Supervisors without delay Not intentionally or recklessly interfere with or misuse anything provided in the maintenance of current standards of Safety and Housekeeping. Compliance with CNFA requirements on Safety, Health and Environment Compliance to established CNFA working procedures and instructions in the interest of Safety, Health and Environment
Degree in Human Resources management, Administration or equivalent IPMZ diploma At least 5 years NGO and USAID experience in Human Resources Further training in Human Resources will be a plus Class 4 driver’s license Knowledge, Skills and Abilities Requirement MS Office and other business applications Ability to work under pressure and with minimal supervision Sound knowledge of Labour Laws Strong interpersonal and communication skills Must be able to maintain confidentiality matters Problem solving and decision-making aptitude Ability to manage complex working relationships Reliable & strong ethics Strong communication, planning and organization skills Languages Fluency in spoken and written English is essential. Basic proficiency in spoken IsiNdebele required. Proficiency in other languages spoken in Matabeleland North a plus.
Qualified candidates especially women are encouraged to send their applications. To apply please send cover letter and CV to [email protected] with “Human Resources & Administrative Officer” in the subject line. Applications close 10 November 2020 at 12 noon.