FALCON COLLEGE

Esigodini, Zimbabwe

VACANCY: EXECUTIVE ASSISTANT TO THE HEADMASTER

Commencement Date: January 2027

Falcon College, one of Zimbabwe’s leading independent boarding schools, invites applications from suitably qualified, highly organised and enthusiastic candidates for the position of Executive Assistant to the Headmaster.

Duties and Responsibilities

Key Responsibilities

* Provide confidential executive and administrative support to the Headmaster and Senior Management Team.
* Manage calendars, appointments, correspondence, telephone calls and meeting arrangements.
* Draft and proofread professional correspondence, reports, notices and official communications.
* Prepare meeting agendas, take minutes and maintain accurate records.
* Coordinate major College events, including Speech Day, dinners and official functions.
* Manage guest lists, invitations, RSVPs, catering arrangements and event logistics.
* Coordinate student leadership administration.
* Liaise professionally with parents, staff, Board members, sponsors and visiting dignitaries.
* Arrange travel, accommodation and itineraries for visiting groups and official College engagements.

Qualifications and Experience

Requirements

* At least 3–5 years’ relevant executive secretarial or administrative experience. Experience in an educational environment will be an advantage.
* Excellent written and spoken English, with strong drafting, proofreading and minute-taking skills.
* Advanced proficiency in Microsoft Office and Google Workspace.
* Strong organisational skills, exceptional attention to detail and the ability to prioritise competing deadlines.
* A high degree of professionalism, discretion, confidentiality and integrity.

How to Apply

Safeguarding

Falcon College is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be expected to adhere to and promote the school’s Child Protection and Safeguarding Policy. Screening procedures, including background checks, police clearance, and references from past employers, will apply to this appointment.

Applications

Applications should be e-mailed to:

The Headmaster, Mr David Kirkman

Email: [email protected]

Applicants should submit a full CV, names and contact details of two referees, and a cover letter (maximum one page) outlining their suitability for the post.

Closing Date: Monday 16th November 2026

Falcon College reserves the right not to make an appointment. Only shortlisted candidates will be contacted.

Address: Falcon College, Whites Run Road, ESIGODINI, Zimbabwe