POSITION 2: PERSONAL STAFF OFFICER
1 post
Grade: E3 Reference: ZICC/HR2/2026/02 Reports To: Executive Secretary Employment: Permanent Duty Station: Head Office, Harare Closing: 30 Oct 2026, 16:30 CAT
Purpose of the Position
Provide executive administrative support, confidential secretarial services and operational liaison to the Executive Secretary, ensuring workflow continuity, effective diary management and coordinated institutional communication.
Duties and Responsibilities
Key Performance Areas
- Executive Schedule and Workflow Coordination: Manage the Executive Secretary’s diary, scheduling strategic engagements, operational briefings and stakeholder meetings; screen incoming enquiries, calls and visitors.
- Documentation, Briefings and Correspondence: Prepare, proofread and format official correspondence, executive memoranda, Commission briefing notes and presentations; control the dissemination of internal circulars and executive directives.
- Meeting Facilitation and Resolutions Tracking: Organise executive and management meetings, prepare agendas, record accurate minutes and track action points across all directorates.
- Confidential Records Management: Maintain a secure, auditable filing and archival system for the Office of the Executive Secretary in compliance with national information security and data protection requirements.
- Travel and Resource Administration: Coordinate local and international travel, security clearances, itineraries and hospitality; manage the requisition and use of office supplies.
Qualifications and Experience
Qualifications and Experience
* Bachelor’s degree in Office Management, Business Administration, Public Administration, Secretarial Studies or equivalent.
* A Diploma in Executive Secretarial Studies or Public Relations is an added advantage.
* Minimum of two (2) years of experience in high-level office management, public relations and executive support in the public sector or a reputable corporate body.
How to Apply
Submission
By hand delivery or registered post: In a sealed envelope clearly marked “VACANCY: [POSITION TITLE] – REF: ZICC/HR2/2026/[POSITION NO.]”, addressed to:
The Human Resources Department
Zimbabwe Independent Complaints Commission
First Mutual Building, 99 Jason Moyo Avenue
Harare, Zimbabwe
By email: To [email protected], with the position title and reference number in the subject line and all documents attached as PDF files.
3. Closing date
Applications must be received by 16:30 hours (CAT) on Friday, 30 October 2026. Late, incomplete or incorrectly marked applications will not be considered.
4. Equal opportunity
The Commission is an equal opportunity employer committed to gender equity, diversity and non-discrimination. Qualified women and persons with disabilities are strongly encouraged to apply.
5. Vetting, canvassing and communication
Shortlisted candidates will be subject to background checks, verification of academic and professional credentials, and standard state security vetting. Canvassing in any form, direct or indirect, will result in immediate disqualification. Only shortlisted candidates will be contacted; applicants who have not heard from the Commission within thirty (30) days of the closing date should consider their applications unsuccessful.
6. Protection of personal information
Personal information submitted will be used solely for this recruitment process and handled in accordance with the Cyber and Data Protection Act [Chapter 12:07].
