Procurement Assistant x1: Zimbabwe Technical Assistance, Training and Education Center for Health (Zim-TTECH) :

Job Summary

Deadline: 30 March 2023.

About the organization:
Zim-TTECH is seeking highly qualified and experienced applicants to fill the position of Procurement Assistant for the HIV & TB treatment and care services. Zim-TTECH's activities occur primarily in the technical areas of health system strengthening; epidemiology and strategic information strengthening, health workforce development; operations research and evaluation; prevention, care, and treatment of infectious diseases. The contract of employment for this position is renewable yearly subject to availability of funding and satisfactory performance of the candidate.

Job Summary
The position exists to support the procurement requirements of the organisation.

Duties and Responsibilities

Responsibilities
Source quotations, prepare comparative bid analysis, raise purchase orders, getting the documents reviewed and signed by the respective offices. Ensure that procurement of goods and services follows the Procurement policy. Facilitate the quality and quantity control of procured goods and services as per specifications and arrangements set out in the Requisitions, Purchase Orders or Contracts. Ensure that suppliers are paid on time and communicate such payments to suppliers. Follow up with Suppliers to ensure speedy and complete deliveries of ordered goods. Attend to short deliveries and rejections and ensure that rejected goods are exchanged or credit notes received from Suppliers. Collection of customs related documentation from couriers once notification has been received. Follow up on ZIMRA procedures for bills of entries release, acquittal, and collection of cargo from Port of Entry. Facilitate smooth clearance of all road shipments in consultation with external clearing agencies. Ensure that files are up to date as per the procurement filing and documentation guidelines. Ensure that files are clearly and legibly labelled for easy access and retrieval of documents. Keep both manual and electronic files in an orderly manner. Update the Clearing Report and Cost Trackers on regular basis.

Qualifications and Experience

Qualifications, Skills and Experience
Degree in Procurement/ Supply Management/ Purchasing and Supply Chain/ Logistics and or Business Degree or higher. Membership of Professional Bodies like CIPS, CILT is a distinct advantage. A minimum of 3 years’ experience in procurement or supply chain management. At least 1 year experience in shipping & customs clearance will be an added advantage. Ability to work fast and accurately under intense pressure with minimum supervision. High level of integrity, honesty, commitment, and professionalism. Ability to multitask. Computer skills, including proficiency in Email, Microsoft Excel and Microsoft Word are essential. Meticulous record keeping, excellent interpersonal and communication skills and good command of English (both written and oral). A clean class 4 driver’s license.

How to Apply

Commitment to Diversity
Zim-TTECH recognizes that disparities in health around the globe stem from inequity. Therefore, the organization encourages and supports the multiple identities of staff including, but not limited to, socio-economic status, age, race, ethnicity, language, nationality, sex, gender identity and expression, culture, spiritual practice, geography, mental and physical disability. Zim-TTECH strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its staff.
Interested candidates should submit their application letter, detailed Curriculum Vitae, and certified copies of certificates to The Human Resources Manager to: [email protected]
Only shortlisted candidates will be contacted.